COVID-19 Event Risk Mitigation Procedure & Guidelines: 2023 Mountain Bike Oregon Management Plan
The following is our plan to mitigate risks at Mountain Bike Oregon – a remote outdoor venue. With the combined efforts of all in attendance, we will make our best efforts to have a safe event experience during times of COVID.
Thank you for your support of Mountain Bike Oregon, and thank you so much for your patience and understanding as we work within the guidelines set by our local and state health authorities to ensure the safest environment possible for our event this summer.
The health and safety of you, our Vendors, Volunteers & our staff will always be the top priority for MBO.
We are following all State & County Guidelines and intend to produce a safe event where if COVID is unknowingly present, it can be contained and managed effectively.
- As of 11/29/21, in Oregon, all people ages 5 and up must wear masks in public indoor settings, regardless of vaccination status. Masks are also recommended in crowded outdoor settings where physical distancing is not possible. Some Oregon businesses may require proof of vaccination and/or a recent negative COVID test as well.
- We understand there is a risk and we must all do our part to mitigate risks by following all guidelines set forth. It is critical that all interested parties acknowledge the shared responsibility attending the event will necessitate.
In conformance with the Centers for Disease Control and Prevention (CDC) Considerations for Events and Gatherings, we will incorporate the following measures to enable both Maintaining Healthy Environments and Promoting Healthy Behaviors that Reduce the Spread of COVID-19.
We recommend you know the following before attending an event: Understand how COVID-19 spreads.
- Understand the Symptoms of COVID-19
- If you are sick or are with someone who is sick do not travel.
- People at Increased Risk should not travel. Understand your risk level.
- Know the risks before you consider traveling.
- Promoting Healthy Behaviors that Reduce Spread: Continue to take these steps to reduce your risk of getting and spreading COVID-19:
- Correctly and consistently wear a mask that completely covers your nose and mouth.
- Stay at least 6 feet away from others who do not live with you.
- Stay home when you are sick.
- Wash your hands frequently with soap and water for at least 20 seconds (or use hand sanitizer containing at least 60% alcohol).
New health and safety protocols enacted as a result of the continued presence of COVID-19 will be evaluated on an at least monthly basis in consultation with—and with direction from—local public health authorities and the MBO Management Team.
Proof of Vaccination & Negative Testing Policy: We will follow all State & County Guidelines @ time of event. Oregon is NOT currently requiring proof of vaccination or proof of negative testing to attend events but that may change based on State & County Guidelines. We cannot guess what the future rules will bring so we strongly encourage you to consider the possibility that Oregon may require proof of vaccination as a condition of attending events. We MUST follow the rules as set forth by our State & County Officials.
Please review our Refund Policy before registering for the event.
- If required by State & County Guidelines @ time of event: All persons ages 12 and older planning to attend MBO will need to show proof of vaccination, including a CDC-issued Vaccination Record Card (or photo of the card) and corresponding identification, to gain entry OR; For those 12 and older who cannot provide proof of vaccination, documentation of a negative test taken within three days of the event will also be accepted. Please visit the following link from the MBO Management Team for details on how to meet these if they become a requirement.
- Information on how to find a COVID-19 vaccine in Oregon can be found by visiting: https://govstatus.egov.com/find-covid-19-vaccine
- The following link provides information on where to take a test for COVID-19: https://govstatus.egov.com/or-oha-covid-19-testing
Hand Hygiene and Respiratory Etiquette: help yourself and others stay healthy by washing your hands often, especially during key times when you are likely to get and spread germs (food prep, bathroom, handling garbage, after blowing nose, sneezing or coughing).
- Please cover your mouth and nose when coughing and sneezing.
- While on the course, spitting or clearing of nasal passages should only be considered when no one is within sight or hearing.
- Avoid touching your face until your hands are washed or sanitized.
- Wash your hands often with soap & water for at least 20 seconds or use alcohol-based sanitizer with at least 60% alcohol.
Facial Coverings: As of November of 2021, the Oregon Health Authority has rescinded the outdoor mask mandate that all guests ages 5 and over must wear face coverings. While the mask mandate remains in effect for all indoor spaces in Oregon, they are now recommended rather than required for outdoor spaces.
- Our shuttle companies may require face coverings to be worn while being transported to trails. We will update you w/ any changes on this requirement.
Self Monitor: everyone should self-monitor themselves for illness and stay home if experiencing known symptoms as listed by the CDC.
- Maintaining Healthy Environments.
- Waiver: all attendees will be required to sign a COVID exposure waiver in order to identify symptoms and release liability.
- If the State of Oregon requires proof of vaccination or negative test result in order to attend events in Lane County, we will alert you as soon as this is known to us.
- You may be subject to a Mandatory COVID-19 screening upon arrival including temperature checks and agreement for random temperature checks by our medical team throughout the venue. (If required by the State of Oregon).
- Cleaning: expect additional cleaning at high touchpoint areas such as portalets, hand washing stations, shuttles, registration, etc.
- Shuttles: will comply with current state & county guidelines that are in place at the time of the event. This will include the # of passengers allowed in vehicles.
- Pod Style Shuttles: You will select a 3-day package based on your ride profile (skills, endurance, comfort level), and will be scheduled together with the same grouping of clients and trail guides over the course of the weekend.
- Event Layout: Mountain Bike Oregon is an Outdoor Event. Our venue is on 80 acres which gives us a greater physical space to be able to spread out.
- The Beverage Garden & Food Cart Outdoor Space will follow the most current Sector Guidance – Eating & Drinking Establishments for Outdoor spaces. Masks will be required to be worn at all times while in Beverage Garden & Food Cart Outdoor space unless you are eating or drinking.
*These procedures & Guidelines are based on where we are in the State of Oregon & County of Lane as of November 1, 2021. These are subject to change based on the Metric-Based Guidance at the time of the event.
For the most up-to-date and comprehensive information on the developing COVID-19 pandemic, please check resources such as the Centers for Disease Control and Prevention (CDC), World Health Organization (WHO), and Oregon Health Authority regularly.