Vendor / Sponsor Sign Up
MBO Vendor and Sponsor Registration
Set Up Days: June 21-22, 2023
Festival Days: June 22-25, 2023
Mountain Bike Oregon (MBO) is Oregon’s premier mountain bike festival in Oakridge, OR with a devoted following to all participating vendors and sponsors.
What’s Included | Booth Details | Sponsor a Ride Package | Vendor Schedule
Authentic Brand Awareness
The festival grounds keep all aspects of MBO in one place creating an opportunity to connect with participants all hours of the day in a way that no other bike festival offers:
- Connect with your customers, answer their questions, see how they interact with your products, and hear their feedback both in your booth & by sharing the trails together.
- For demo brands, riders will get the opportunity to take your gear out and test them on the trail for a genuine brand experience.
- MBO participants are having the time of their lives. Connect your brand to that awesome feeling. Nothing else compares to this level of interaction!
All vendor booth registrations include the following:
- Ample booth space in either the Expo or Bike Demo area
- Staff access to the entire festival
- On-site camping for tents, RVs or vans
- Daily breakfast & bagged lunch Fri-Sun
- Evening adult beverage garden with beer, wine, cider & kombucha
- Business logo on this website, the Exhibitors page.
- Pre-event mentions on MBO’s Facebook & Instagram pages
- Daily guided vendor shuttles options on the best trails in Oregon – either our VIP vendors shuttles or with event participants
RECOMMENDED: VENDORS CAN ARRIVE AS EARLY AS WEDNESDAY, JUNE 21ST FOR EXTRA RIDE & BOOTH SET UP TIME!
Vendor Booth Details
Booth Sizes and Prices
More Detail
- $500 – Expo booth space small – approx. 10×10, one canopy, no display vehicle parking in your booth.
- One staff entry (more available for purchase). Includes on-site camping, breakfast & lunch (food carts on-site for dinner), VIP shuttles Fri-Sun, and evenings in the beer garden with complimentary beverages.
- Placement in Adult Beverage Garden for afternoon & evening engagement, one staff entry (more staff entry available).
- Power: All booths must provide their own power (generator or solar).
- $700 – Large expo booth space – approx. 20×40, two or more canopies, includes branded vehicle in the booth.
- 2 staff entry (more available for purchase). Includes on-site camping, breakfast & lunch (food carts on-site for dinner), VIP shuttles Fri-Sun, and evenings in the beer garden with complimentary beverages.
- Placement in Adult Beverage Garden for afternoon & evening engagement.
- Power: All booths must provide their own power (generator or solar).
- $700 – Bike Demo booth space – approx. 20×40, two or more canopies, includes branded vehicle in booth.
- 2 staff entry (more available for purchase). Includes on-site camping, breakfast & lunch (food carts on-site for dinner), VIP shuttles Fri-Sun, and evenings in the beer garden with complimentary beverages.
- Placement in Bike Demo Arena.
- Power: All booths must provide their own power (generator or solar).
- $2000 – Sponsor a Ride Package - Take your connection with participants to the next level. This sponsorship includes everything in a Large expo or Bike Demo booth space PLUS everything listed in the sponsorship details.
- Additional Staff ticket – $275 – You must register for a vendor booth in order to purchase this ticket. This is for additional staff needed in your booth.
- Limit is 2 additional staff per booth vendor, 3 per sponsor. Includes on-site camping, breakfast & lunch (food carts on-site for dinner), VIP shuttles Fri-Sun, and evenings in the beer garden with complimentary beverages.
- Up until April 2023, Vendors will only register their booth. Starting May 1st, 2023, vendors can also add their additional staff members. We will contact vendors already registered to do this as well.
- Note: If you will need more staff tickets, please contact director@mtboregon.com.
Product Donations for Raffle
More Detail
- Please plan to donate product for MBO’s famous Friday night raffle. If you send us images, we will happily post images of your donations ahead of time on both MBO’s Facebook & Instagram pages!
- Bring product donations with you to the event but email professional (or easy to view the items) images ahead of time to be used on MBO’s social media sent to melanie@mtboregon.com.
Vendor Promotion
More Detail
All booth spaces are included on festival website (if registered by June 1st).
Security and Insurance
More Detail
- Mountain Bike Oregon is not liable for any incidents related to vendor products at this event. You are responsible for securing and locking your booth. Security will be provided, but items must be secured within reason.
- Vendors are required to have general liability insurance – and include Mountain Bike Oregon as insured in your certificate of insurance. You will need to mail proof to MBO before the event.
- Details will be included in your confirmation email after registration.
- Demo companies are required to provide their own waivers.
Power, Lighting, and Internet
More Detail
Vendors are responsible for their own power and lighting needs. Please bring a generator or solar powered lights to illuminate your booth in the evening.
There is limited cell service in the MBO Festival grounds and NO internet or Wi-Fi available. If you are taking credit cards, you will need to be prepared to be offline.
Additional Vendor & Sponsor Staff Ticket Options
More Detail
- Additional Staff ticket – $275 – You must register for a vendor booth in order to purchase this ticket. This is for additional staff needed in your booth.
- Limit is an additional 2 per booth vendor, 3 per sponsor.
- Up until April 2023, Vendors will only register their booth. Starting May 1st, 2023, vendors can also add their additional staff members. We will contact vendors already registered to do this as well.
- Note: If you will need more staff tickets, please contact director@mtboregon.com.
Sponsor a Ride Package
Deepen Your Connection With MBO Participants!
$2000
- Your business name is added to your package name:
- Ex. “Package #4 – Amped Up, brought to you by (your name).
- Additional advertising prior to the event:
- Your ride package title on the MBO website “Ride Packages” page.
- Your ride package title on the event registration page, in confirmation emails, & in all Facebook & Instagram references to your package.
- Mutual cross promotion & give-away social media opportunities with all MBO sponsors prior to the festival.
- Exclusive daily access to all riders in your package (approx. 45 people):
- Host a Happy Hour for your ride participants Saturday afternoon, a great way to mingle participants with your product.
- Opportunities for your staff to join the rides daily, to interact with the participants.
- You can hand out special gear, swag, etc. for your riders in the shuttle rigs.
- Beverage Service:
- Coolers loaded on your bus for post-ride beverages (both alcoholic & N/A).
- Exclusive happy party beverages at your booth party for your ride package participants.
- Full event access for 4 staff members:
- Includes camping, breakfast & lunch, & all inclusive adult beverages.
- Additional staff can be added for $275 each.
- Includes large or demo booth space:
- Includes key placement in either Demo Arena or Adult Beverage Garden.
- Hotlink logo on the Vendor web page: Your logo linked to your website.
- Special shout-outs throughout the event from the beverage garden MC specific to your company and products.
- As a sponsor, you have the opportunity to include information or product in the goodie bags handed out to all participants at registration.
Mini Bike Race Sponsor
MBO’s famous Saturday evening activity!
$1000
An exclusive opportunity to highlight your brand on the MBO website and in-person on Saturday evening in front of the biggest crowds that spectate this fun & hysterical mini bike race!
- Includes Large Expo or Bike Demo Booth Space:
- Includes key placement in either Demo Arena or Adult Beverage Garden & all aspects of either booth space.
- Full event access for 2 staff members (availability for more staff).
- Special branding with your company branded banners or fencing (provided by you) around mini bike race course:
- Be the backdrop in videos and photos taken by our media and participants in the beverage garden & during the Mini Bike Race
- Your Business Name Added to the Mini Bike Race:
- Ex. “Mini Bike Race, brought to you by (your name).”
- Special Shout-Outs Throughout the Mini Bike Race Event:
- Share the mic w/ MBO Director to help MC the mini bike race and promote your brand.
- Highlight Your Brand by Providing the Prizes for the Winners of the Races.
- Normally 6-10 prizes.
- Will be presented on stage prior to the races to allow everyone to check your products out!
Vendor Booth Details
Booth Sizes and Prices
- $500 – Expo booth space small – approx. 10×10, one canopy, no display vehicle parking in your booth.
- One staff entry (more available for purchase). Includes on-site camping, breakfast & lunch (food carts on-site for dinner), VIP shuttles Fri-Sun, and evenings in the beer garden with complimentary beverages.
- Placement in Adult Beverage Garden for afternoon & evening engagement, one staff entry (more staff entry available).
- Power: All booths must provide their own power (generator or solar).
- $700 – Large expo booth space – approx. 20×40, two or more canopies, includes branded vehicle in the booth.
- 2 staff entry (more available for purchase). Includes on-site camping, breakfast & lunch (food carts on-site for dinner), VIP shuttles Fri-Sun, and evenings in the beer garden with complimentary beverages.
- Placement in Adult Beverage Garden for afternoon & evening engagement.
- Power: All booths must provide their own power (generator or solar).
- $700 – Bike Demo booth space – approx. 20×40, two or more canopies, includes branded vehicle in booth.
- 2 staff entry (more availablemore available for purchase). Includes on-site camping, breakfast & lunch (food carts on-site for dinner), VIP shuttles Fri-Sun, and evenings in the beer garden with complimentary beverages.
- Placement in Bike Demo Arena.
- Power: All booths must provide their own power (generator or solar).
- $2000 – Sponsor a Ride Package – Take your connection with participants to the next level. This sponsorship includes everything in a Large expo or Bike Demo booth space PLUS everything listed in the sponsorship details.
- Additional Staff ticket – $275 – You must register for a vendor booth in order to purchase this ticket. This is for additional staff needed in your booth.
- Limit is 2 additional staff per booth vendor, 3 per sponsor. Includes on-site camping, breakfast & lunch (food carts on-site for dinner), VIP shuttles Fri-Sun, and evenings in the beer garden with complimentary beverages.
- Up until April 2023, Vendors will only register their booth. Starting May 1st, 2023, vendors can also add their additional staff members. We will contact vendors already registered to do this as well.
- Note: If you will need more staff tickets, please contact director@mtboregon.com.
Important Details for All Booths
Product Donations for Raffle
- Please plan to donate product for MBO’s famous Friday night raffle. If you send us images, we will happily post images of your donations ahead of time on both MBO’s Facebook & Instagram pages!
- Bring product donations with you to the event but email professional (or easy to view the items) images ahead of time to be used on MBO’s social media sent to melanie@mtboregon.com.
Vendor Promotion
- All booth spaces are included on festival website (if registered by June 1st).
Security and Insurance
- Mountain Bike Oregon is not liable for any incidents related to vendor products at this event. You are responsible for securing and locking your booth. Security will be provided, but items must be secured within reason.
- Vendors are required to have general liability insurance – and include Mountain Bike Oregon as insured in your certificate of insurance. You will need to mail proof to MBO before the event.
- Details will be included in your confirmation email after registration.
- Demo companies are required to provide their own waivers.
Power, Lighting, and Internet
- Vendors are responsible for their own power and lighting needs. Please bring a generator or solar powered lights to illuminate your booth in the evening.
- There is limited cell service in the MBO Festival grounds and NO internet or Wi-Fi available. If you are taking credit cards, you will need to be prepared to be offline.
Additional Vendor & Sponsor Staff Ticket Options
- Additional Staff ticket – $275 – You must register for a vendor booth in order to purchase this ticket. This is for additional staff needed in your booth.
- Limit is an additional 2 per booth vendor, 3 per sponsor.
- Up until April 2023, Vendors will only register their booth. Starting May 1st, 2023, vendors can also add their additional staff members. We will contact vendors already registered to do this as well.
- Note: If you will need more staff tickets, please contact director@mtboregon.com.
Vendor Registration Check-List
Read Entire Webpage
Read this entire webpage to understand costs and event arrival times.
Vendor & Sponsor Registration
Scroll to the bottom of this page to fill out the vendor & sponsor registration.
Finish Form
Finish the form including payment for your booth space. Until you have paid for your booth, you are not registered.
Order Certificate
Order your certificate of insurance for the event naming Mountain Bike Oregon, LLC at 150 NW 6th St, Newport, OR 97365 as an additional insured.
Email Us
Email your certificate of insurance to director@mtboregon.com.
Email MBO your company logo & marketing images to melanie@mtboregon.com.
Vendor and Bike Demo Booth Schedule
Friday-Sunday participant shuttles leave between 7:30 – 10:30 AM and return between 2:00 – 4:00 PM.
The expo area booths are more popular in the afternoon and evenings, especially when the Adult Beverage Garden and Food Cart area is open from 4:00 PM – 10:00 PM. Demo bike companies get a lot of morning traffic to pick up bikes, and afternoon traffic to return bikes, ask questions and reserve bikes for following days.
Vendor Set-Up and Check-In Hours
- Wednesday, June 21 Early Check-In: 4:00 PM – 7:00 PM
- Thursday, June 22 Vendor Check-In: 12:00 PM – 8:00 PM
- Arrive as early as June 21 for extra ride and booth set up times. Shuttles can be arranged for the 22nd if there is interest from enough vendors.
- Note: Please go to Vendor Registration as your first stop when you arrive at MBO to welcome you and get you set up in your assigned spot. After you cross the covered bridge, Vendor Registration is on your right.
Expo and Bike Demo Booth Hours
- Thursday: 4:00 PM – 8:00 PM
- Friday: 7:00 AM – 11:00 AM*, 2:00 PM – 6:00 PM
- Saturday: 7:00 AM – 11:00 AM*, 2:00 PM – 6:00 PM
- Sunday: 7:00 AM – 11:00 AM*, 1:00 PM – 3:00 PM
*Morning times normally for Bike Demo booths only, but depending on your product, expo booths can be open.
Register Your Booth Today
Title Sponsor
Demo Area Sponsor
Coffee Sponsor
Apparel Sponsor
Hydration Garden Sponsor